Services
Over the years, ICS Global has established itself as a trusted name and a driving force in the field of medical conference organization both in India and across international Our expertise, built on experience and innovation, has enabled us to deliver numerous high-impact, seamless and memorable conferences for the healthcare and scientific community.
We do not function as a conventional PCO (Professional Conference Organizer). Instead, we serve as strategic collaborators, working alongside medical associations, academic bodies and institutions from concept to conclusion—offering tailored solutions that drive visibility, engagement and lasting impact.
Our experienced in-house IT and digital communication team works closely with your organizing committee to deliver custom-built, high-performance websites and virtual tools that simplify and enhance the entire conference experience.
ICS Global has long-standing partnerships with top hotel chains, boutique properties and local hospitality providers, enabling us to offer cost-effective, high-quality accommodation solutions across a wide range of budgets.
CONFERENCE MANAGEMENT
Complete Conference Management solutions including Registration, Marketing and Logisitics.
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TRAVEL MANAGEMENT
We have dedicated service teams, corporate on-sites and varying levels of support for high functioning to deliver the optimal service scenario for our clients.
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MEETING & EVENT PLANNING
Our team of researchers, event planning professionals and city experts will make sure to include just about anything you would ever need when researching where to plan a meeting or event.
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PRE-BIDDING OF THE CONFERENCE
This is the foremost step where we prepare a bid in consultation with the local organizing association.
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PREPARATION OF MASTER TASK LIST
There are several steps to get the conference right. So we initially prepare a master list to make sure nothing is left out.
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VENUE SELECTION, NEGOTIATION, INSPECTION, AND CONTRACTING
A good venue is the heart of a successful conference.
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RESERVATION OF HOTELS AND ACCOMMODATION
We are one of India’s largest accommodation providers for medical conferences.
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WEBSITE CREATION
Our strong in-house IT Team design a website as per your requirement and puts in information in a user-friendly manner.
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PRINTING OF CONFERENCE COLLATERALS
Our content and graphics team make sure that the brochures look informative and pictorially appealing.
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FINANCIAL PLANNING AND BUDGETING
For estimating expenses and generating revenue, we create a fund flow and sponsorship in such a way that takes care of a hassle-free cash flow.
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SECRETARIAT AND STAFFING
We ensure to keep a secretariat that has the essential experience to run a complete conference and keep on adding staff when required.
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MARKETING AND PROMOTION
This is one of the biggest strengths of ICS Global. Our in-house IT team makes sure that your conference is ranked on top of all relevant search engines, online journals, and social circles.
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ABSTRACT MANAGEMENT
We prepare online and offline abstract forms as per your need. Our powerful customized software helps in receiving, logging, disbursing, editing, and managing abstracts and other paper submissions.
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FUND RAISING
This is another strength of our organization. As we are strongly networked with the top management of most pharmaceutical companies.
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RAISING REQUEST FOR PROPOSALS (RPFs) AND SELECTING VENDORS
We closely work with you in creating customized RFPs as per the conference needs and provide a list of suitable vendors.
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PRESS ASSISTANCE AND PUBLIC RELATIONS
Our expert team takes care of the publicity of the conference. We assist in sending invites, media briefing; arranging press conferences, pre, and post-event press releases, and circulating press kits.
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CONFERENCE REGISTRATION
Our registration software takes care of online and offline registration and provides customized reports for the organizing committee.
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TRAVEL AND TRANSPORTATION
We coordinate with all incoming and outgoing transportation of delegates.
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FOOD AND BEVRAGE SERVICES
We ensure that the delegates get the best of food and beverage services onsite and offsite.
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AUDIO - VISUAL EQUIPMENT
The heart and soul of any conference is a good audio-visual setup. Looking at the venue and need of the event.
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EXHIBITIONS, BANNERS, SIGNAGE, AND PROPS
We advise you in creating the best signage for the delegates and appropriate backdrops for the conference as per the theme and requirement.
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PHOTOGRAPHY & VIDEO COVERAGE
If required, we hire professional photographers to arrange for an entire photoshoot and videography to record minutes of the conference.
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ONSITE REGISTRATION
Arranging successful onsite registration without too many queues is essential for a successful conference.
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VENUE MANAGEMENT
We assess the requirement for the venue as per the guidelines of the organizers and accordingly plan the setup.
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HALL MANAGEMENT
We assist in setting up every hall with adequate props and scientific requirements necessary for the conference.
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CULTURAL AND SOCIAL EVENTS
As we are networked with different actors and several entertainment groups, we help you organize cultural and social events at an affordable cost.
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ACCOMPANYING PERSONS PROGRAM
Interesting activities like games, competitions, special sightseeing tours, and other interesting activities are arranged for people accompanying the delegates by a special team.
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PRE AND POST CONFERENCE TOUR
Apart from planning tour programs in and around the conference site, we also take care of touring to other important destinations as per requirements.
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VALEDICTORY FUNCTION
We help in organizing valedictory functions for the guests. We arrange for gifts and protocols to be distributed at the end.
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AUDIT OF CONFERENCE
A qualified independent auditing team works on an evaluation of conference finances.
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